How to Write a Cover Letter
How to write a cover letter if you wish your resume to be viewed carefully? How to mention maximum details in minimum words and avoid repetition of information? Writing a cover letter is an easy task if a few factors are taken into consideration and proper attention is given to the requirements of the employer. It is also necessary to consider your strengths and weaknesses with respect to a particular job and draft the cover letter accordingly. One should remember that a cover letter is a gateway to your resume.
What is a Cover Letter and why is it Significant?
Cover letter is a draft one is supposed to attach with his resume to justify why he should be considered eligible for the vacancy in respective organization. It can cover various kinds of details depending upon nature of the job and requirements of employer. A good cover letter provides valuable information about your skills (both technical and non-technical) with respect to a particular opening. It lays foundation for considering your resume seriously and tempts an employer to go ahead with further recruitment procedures.
Cover letter is not a brief description of resume but a note containing detailed aspects that may not be mentioned in your CV (Curriculum Vitae). Size of content in cover letter may vary according to the kind of job one wishes to take. Language to be used in the letter should contain minimum possible jargons though technical details should be mentioned clearly if a person is applying for core technical job. You should re-check facts and figures mentioned in the letter and there should be no discrepancy between details given in the letter and resume.
In cut-throat competition of today and the focus of employers on choosing only the best and most-deserved candidates, one cannot risk making silly errors in cover letter. Chances of your CV getting short-listed for further round are directly proportional to the quality and flow of information given in cover letter. One should go through various different samples before finalizing on a particular pattern of the letter.
How to Write a Cover Letter that will Surely Impress the Employer?
Cover letter is a simple draft addressed directly to the person or department concerned and should start with main purpose behind writing this letter. You should highlight various requirements of the respective job and match them with your skills in a systematic manner. This will help you to justify yourself as a worthy contender for the position and increase interest of employer in going through your resume.
One must pay careful attention to the kind of language used. Abbreviations can be used where necessary but their full-form should be mentioned during their first-time usage. Your letter should flow in a natural manner and data should not appear like stuffed in. If your focus is on mentioning technical aspects, mention all of them in a single flow rather than splitting information and mentioning it in different parts of the draft.
One should provide information irrelevant to the position for the sake of filling the space. Providing unnecessary information can put a negative impact on employer's view about your profile and create confusion regarding your worthiness for the position.
Cover letter should start with your details like name, address, and contact details followed by name, designation and address of employer. Date, month, and year in which the letter is drafted can be mentioned just below your name.
Introductory paragraph of the letter is the most sensitive part and should mention purpose behind writing the letter. Only the most important and relevant information should be provided in this space. Main body or second paragraph should be used to give an elaborated information on details regarding your skills. This part can also be divided into multiple paragraphs if information to be provided is not feasible to be contained in a single part. Concluding paragraph should always end with a positive note and must display your optimism regarding the appointment.
Misunderstandings about How To Write a Cover Letter
Many people consider cover letter as an informal way of communication between a candidate and respective employer but, such is never the case. It is strictly an official form of letter and reflects overall attitude of a candidate towards respective opening. Using flattery language or showing over-optimism in the letter cannot benefit a candidate if his resume is not strong or up to requirements of the employer.
One can get better idea on how to write a cover letter if relevant samples and formats are referred to. Cover letters are of different forms and some of the major ones include the ones written for job promotion, job application, targeted cover letters, letter to apply for multiple jobs in same department or organization etc. Hence, one should first decide on focus of the letter and then go ahead with drafting process.